KaizenTax

Privacy Protection Disclosures

Applying Japanese APPI Framework • Last Updated: February 26, 2026

1. Controller Definition & Organization Details

The registered data controller for this web platform and corporate office operational accounts is KaizenTax. For all notices, regulatory inquiries, or records correction requests under Japanese data protection rules, please contact our privacy officer directly via: [email protected].

2. Scope of Compliance

This privacy policy governs our storage and processing operations for users visiting the web portal taxsmallhub.best, as well as formal clients submitting tax records, declarations, or business structures. Our office acts in strict compliance with the Japanese Act on the Protection of Personal Information (APPI) and is guided by the rules of the Personal Information Protection Commission (PPC) of Japan.

3. Collected Data Classes

We receive and process different types of user data based on how you interact with our services:

  • Form Submissions: Full name, corporate email address, contact phone, and any related tax audit history or files shared during intake.
  • Automatically Collected Data: IP address, browser system settings, basic referral logs, cookie settings, and session timing data.
  • Consent State Logs: Records of your preferences updated through our customized Google Consent Mode configuration.

4. Legal Basis Table

We only process your information when we have a clear legal reason to do so:

Processing Purpose Data Classes Involved Legal Basis Under APPI
Managing Client Onboarding Name, Corporate Email, Case Text To process contract inquiries and requests prior to onboarding
Tax Consultation & Planning Tax History, Asset Sheets, ID To fulfill contract requirements for tax services
Site Optimization & Web Logs IP Address, Consent Choices, Cookies User consent for website development & security

5. Safeguarding of Records

We process Google Consent settings exactly as chosen. If analytics or advertising tags are turned off, the related data is kept completely restricted, using the 'denied' signals inside our structure.

6. Third-Party Sharing Rules

In accordance with statutory APPI provisions, we never trade, rent, or sell client records to third parties. Information is only shared when required by law or during formal tax audits with authorized regional regulators in Tokyo.

7. Your Rights under Japanese Law

You keep complete rights to view, correct, update, or ask us to delete your personal data. To make a request, send a message to our privacy officer at [email protected]. Official complaints can also be filed with the Personal Information Protection Commission (PPC) of Japan.

8. Children's Data Protection

Our business services and website are built only for commercial corporate entities in Japan. We do not knowingly collect or save data of children under 18 years of age.